How to Become an Executive Administrator

Career Overview

An executive administrator is a top-level position found in both government and private organizations. This person often holds a support position under high-ranking officials and managers. Choosing a career as an executive administrator means a person needs to have a certain degree of skills and personality traits that are suitable for working with both executives and lower-level managers and employees as well as customers, or the general public.

The executive administrator often oversees many functions, and works with many groups of people within an organization. They will coordinate the activities of various departments throughout an organization. They also interact with clients, customers, department heads, managers, and other stakeholders. It is their duty to set meetings, calendars, and agendas for the departments they are in charge of, including those of the executive officers.

Specializations and Places of Work

An executive administrator position can be found in just about any medium to large size organization, including government offices. Wherever there is a need to administrate a group of people, there is often one person responsible for that job.
An executive administrator may specialize in many fields, depending on the type of organization they intend to work for. Some people set their sights on working in private industry while others prefer to work as executive administrators in governmental organizations.

Roles and Duties as an Executive Administrator

The role of the executive administrator will likely be similar across most organizations. They will often be called on to perform a variety of intricate and complex duties, including taking on a leadership role, presenting briefings and other presentations to multiple levels of staff, coordinate company events, and oversee organizational communications and agendas.
Because of their high-level position, an executive administrator will need to use discretion and judgment when dealing with confidentiality and sensitive organizational information. Their role with top-level executives places them in a position of being privy to information that might be considered political in nature or held in strict confidence. This requires the executive administrator to posses a keen ability to judge situations correctly and administer accordingly.

Education and Training

The education needed to become an executive administrator can vary. Some organizations will allow a person to work through the ranks from lower level administrative positions to the executive level. Other organizations will require a candidate to hold a degree in office administration, business, political science, or other similar degrees that prepare a student for the workforce.

For instance, if a student desires to become an executive administrator for the governor, holding a degree in political science might be a good choice. It would help prepare them by giving them a firm understanding of all aspects of the political system as well as dealing in political policy.

Once a student has completed their specific degree, they may also obtain a Graduate Certificate of Business Management. This certification provides more in-depth administrative courses that will benefit the student. Some of the coursework will focus on:
  • Public speaking,
  • Team management
  • Project management
  • Website management and development
  • Organizational structure and function

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Salary Information and Job Outlook

The job outlook for an executive administrator is healthy according to the Bureau of Labor Statistics. While lower level administrative jobs may be replaced by technology, higher functioning executive administrators will remain necessary. In fact, executive administrators who take on a wider variety of job functions, combining admin and management duties, may replace many lower management positions.

The annual average salary for an executive administrator is $79,000 according to reported in December 2011. The salary will vary with the size of the organization. Other things to consider are vacation time, sick days, and bonuses or travel expenses as part of a complete compensation package.

General Resources


Career Specialties